Our Most Requested Services

Sample Trip Quotes

To give you a ballpark idea, here are some sample quotes for requests we’ve gotten from our customers:

Example #1:

A group of 30 fifth grade students from Washington Township Elementary School in Indianapolis is planning a field trip to tour the Indiana University-Purdue University Indianapolis (IUPUI) campus. The school rents a charter bus for the day to transport the students and chaperones. The charter bus rental costs $350 per hour. The bus picks up the group at 8 AM in Indianapolis and drops them off back at the school at 5 PM after the campus tour. That is 9 hours total. At $350 per hour, the total cost comes out to $3,150. The school tips the charter bus team 10% for good service. That tip equals $315. So the grand total for the campus tour transportation by charter bus is $3,465.

Example #2:

A large technology company based in Indianapolis wants to host an off-site team building event for 75 employees. They decide to charter two 40-passenger buses to transport attendees to and from a full-day retreat at a conference center outside the city. The total cost for the bus rentals is $350 per hour. They require transportation for 2 hours in the morning to bring employees from the office to the retreat venue, as well as 2 return hours in the evening back to the office. In total, they charter the buses for 8 hours for the day. At $350 per bus per hour, their total comes out to $5,600 for reliable, comfortable transportation equipping with WiFi and entertainment systems. They add an 18% tip for our team. The cost per employee ends up being under $100 for a productive day of team building and networking with co-workers.

Example #3:

The head coach of a prominent high school football team in Indianapolis wants to take his players on a weekend trip to tour Purdue University and watch them play Michigan State. He books a 30 passenger party bus for the 2.5 hour drive up to West Lafayette. The total rental time is 14 hours – from 6 AM Saturday morning until 8 PM that evening. At a rate of $250 per hour, the total cost comes out to $3,500. They also decide to pay extra for a professional chauffeur to drive the bus both ways. With the chauffeur tips and fees, the total cost rises to $4,100. The 50 person travel party of players, coaches, parents enjoy premium leather seats, TVs, WiFi and a bathroom on board the ride up. Everyone has a great time at the game and exploring campus. On the return ride, the coaches replay game footage and talk strategy with players. It’s a rewarding team bonding experience for $82 per traveler.

Example #4:

A group of 10 friends from Indianapolis decide to rent a party bus for a bachelorette celebration. They find a company that offers 14-passenger party buses for $250 per hour, with a 4-hour minimum. For their Saturday during the day, they reserve the bus from 10am-6pm, for 8 hours total. At $250 per hour, their base cost is $2,000. The bus includes amenities like a sound system, lights, leather seats, and even a dance pole. Our team will shuttle them between brunch, a wine tasting, shopping at the boutiques in Broad Ripple, and dinner at an upscale restaurant downtown. The bus company requires a 20% deposit to secure the reservation. So when the bridesmaid in charge books it, her credit card is charged $400 upfront. The remaining balance of $1,600 will be due at the end of the rental period via credit card, plus any overtime charges if they go over 8 hours and gratuity for the team.

Example #5:

A bride and groom are getting married in downtown Indianapolis and having their reception at a historic venue. They expect 150 guests and want to arrange transportation between the hotel, ceremony, and reception. They decide to rent a 30-passenger charter bus for the day. The bus picks up guests from the downtown hotel starting at 2 PM and takes them to the ceremony venue, then transports everyone to the cocktail hour and reception, making continuous loops as needed. They book the bus for 6 hours at a rate of $250 per hour, totaling $1,500. After the reception ends at midnight, the charter bus takes guests back to the hotel, with the last drop-off at 1 AM. They add an extra hour of service for $250. With optional 20% gratuity, the total for their Indianapolis charter bus rental comes to $2,100. Having reliable transportation allows all their guests to enjoy the full wedding day. The bride and groom are thrilled with the service and think the cost is reasonable to treat their guests to a wonderful wedding experience.

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